Position Overview:

Seeking an experienced Billing Specialist to join our Crane Division. This is a project/construction-related billing position, not an accounts receivable or invoice-entry role. This position is primarily responsible for creating accurate customer invoices based on the specific billing requirements of each job, including reviewing job workups from our Sales Department, interpreting contracts, purchase orders, and change orders. Responsibilities also include AIA progress billing, lien waivers and releases, customer billing portals, and coordinating with internal departments and customers to resolve billing questions and obtain necessary documentation. The ideal candidate will have experience with construction-related, contracting, industrial, logistics, or specialty subcontracting industry billing and understand the importance of accuracy, documentation, and meeting customer billing deadlines.

Main Responsibilities:

• Create accurate customer invoices after reviewing relevant paperwork, including contracts, purchase orders (POs), and change orders.
• Review job workups from Sales, obtain necessary information, and create invoices with the appropriate billing codes
• Prepare and maintain AIA billing documentation, including applicable payment applications and supporting schedules.
• Process approved change orders and ensure contract modifications are accurately reflected in project billing.
• Prepare, request, collect, review, and track lien waivers, lien releases, and other compliance documentation from subcontractors and vendors.
• Ensure all billings are submitted accurately and within established monthly deadlines.
• Communication with customers concerning any questions about the invoices.
• Able to handle customer invoice portals
• Communicate with project managers, subcontractors, and accounting personnel regarding billing status, documentation, and payment issues.
• Use of our Dispatch Software and Excel.
• Cross Training – Job Cost Accounts Payable; Payroll Prep

Skills / Requirements:

• Previous experience within the construction, contracting, industrial, logistics, or specialty subcontracting industries, performing billing, project accounting, accounts receivable, contract administration, or construction administration. No medical billing.
• Experience working with various enterprise software systems, with the ability to quickly learn, adapt to, and confidently navigate unfamiliar systems
• Highly organized and detail oriented
• Demonstrated customer interaction skills & experience
• Ability to coordinate and work with multiple departments within the organization, e.g., Sales, AR and Administration
• Associate Degree or equal work experience
• AR experience is a plus